The Royal West of England Academy


Exhibition Details



The Royal West of England Academy
Photography Open Exhibition


The RWA Photography Open Exhibition is a celebration of contemporary photographic practice and is open to all artists who use this medium to submit either single images or limited series.

Submissions for this exhibition are invited from all artists who create photographic work or explore the nature of photography. As well as more traditional forms of photography, we welcome work from those who use photography to inform their sculpture, installation, architecture or other artistic practice are also encouraged to enter the exhibition. Artists of all ages and experience are welcome to submit. There is no theme, however, submissions must have been created no more than three years ago and must be for sale. All entries are subject to selection and a fee for entry applies.

You may submit individual artworks, or you can submit up to 5 works as a series. Please see the Terms & Conditions below for full instructions.

Entry Deadline: 05 December 2022 9am


Key Dates


  • Submission open: Friday 9 September 2022
  • Entry Deadline: Monday 5 December 2022, at 9am
  • Results Live: Wednesday 14 December 2022 (artists need to log in to their OESS account to view their results)
  • Hand-In days: Sunday 15 and Monday 16 January 2023, 9am - 4pm
  • Private View: Thursday 26 January, 6-8pm 
  • Exhibition Open to Public: 28 January – 1 May 2023 
  • Collection of unsold work: Scheduled for Sunday 7 – Tuesday 9 May 2023 


Entry Pricing


Standard Prices.
Maximum Artwork Entries: 3
First or Single Entry Price: £21.00
Additional Entries: £21.00 per artwork up to 3 artworks.

Student
Maximum Artwork Entries: 3
First or Single Entry Price: £15.90
Additional Entries: £15.90 per artwork up to 3 artworks.

Discount Code Price
Maximum Artwork Entries: 3
Free Entry

RWA Friends
Maximum Artwork Entries: 3
First or Single Entry Price: £15.90
Additional Entries: £15.90 per artwork up to 3 artworks.

RWA Artist Network Members
Maximum Artwork Entries: 3
First or Single Entry Price: £10.50
Additional Entries: £10.50 per artwork up to 3 artworks.

RWA Academician
Maximum Artwork Entries: 3
Free Entry


Exhibition Entry Information


Terms and Conditions

PHOTOGRAPHY OPEN EXHIBITION 2023

The RWA Photography Open Exhibition is an open submission photography exhibition celebrating contemporary photographic practice.

Submissions are invited from artists who create photographic work or explore the nature of photography in their art, including sculpture, installation, artist books, architecture or other artistic practice. 

There is no set theme, and artists of all ages and levels of experience are welcome to submit either single images or limited series. Artworks must have been created no more than three years ago and must be for sale. All entries are subject to selection and a submission fee applies.

Selectors include internationally acclaimed artists Jem Southam, Amak Mahmoodian and Sian Bonnell together with RWA Academicians Judith Jones and Susan Derges, plus Tracy Marshall (Director of Development, Royal Photographic Society).  

Submissions open from Friday 9 September 2022 - Monday 5 December 2022.

Exhibition dates 28 Jan – 1 May 2023.

Please read all of the information below to ensure that your entry is valid for submission.

Please note that the Photography Open Exhibition is a ONE STAGE selection process. All submitted works will be viewed online as digital images, and only selected works will be required to be delivered to the RWA as exhibitable works (eg printed and framed).

RWA Academicians are entitled to free entry, but must go through the same selection process and are not guaranteed inclusion.

 

TERMS AND CONDITIONS OF ENTRY

 

Section 1: Basic Entry Requirements

  • Artists who create 2D or 3D photographic work, or work that explores the nature of photography, are invited to submit either single images or limited series.
  • 2D photographic works either individually or in a single series may have a maximum area of 214cm (7ft) x 214cm (7ft).
  • The maximum number of photographs that can be submitted as a series is 5. If submitting a series, your application must include an image of the series in the intended layout, as well as each image individually, and the total area of the exhibited series cannot exceed 214cm (7ft) in either dimension.
  • It will not be possible to consider submissions of works in series if the layout is not included, nor will it be possible to accept as a single submission groups of images that are not clearly a discrete series or multi-part work.
  • Artists may submit a maximum of 3 artworks or series, 3 series, 3 individual pieces or a combination of series and single work(s).
  • A maximum of 3 x 3D works can be submitted either as a series or as 3 individual pieces, and if floor or plinth-based work, the total floor area must not exceed 1m in any direction.
  • Work cannot have been exhibited previously at the RWA.
  • Artists are encouraged to submit recent work (produced within the last 3 years).
  • All works must be for sale.
  • Prices should be predominantly under £15,000.
  • All entries are subject to a one-stage selection process.
  • Any photographic medium is permitted, as well as artists that use photography to inform their sculpture, installation, architecture or other artistic practice are also encouraged to enter the exhibition.

 

Section 2: Cost of Entry

Submission fees are charged per series:

  • £21 per item or series for General Public (£17.50+VAT)
  • £15.90 per item or series for Students (£13.25+VAT)
  • £15.90 per item or series for Friends of the RWA (£13.25+VAT)
  • £10.50 per item or series for RWA Artist Network members (£8.75+VAT)
  • Free for RWA Academicians

 

Section 3: Submitting Work

 

All Entries

  • All submissions must be made online using our online submission system (OESS) which can be accessed via our website. Please read the OESS user guide located on our website for further assistance. Please note – when you have made your account on OESS, please note down your log in details as you will need them to access your results. Once the selectors have made their decisions it is the artists’ responsibility to log back into OESS and check their results, on results day (14th December.)
  • All artists must submit one image of each work when submitting single image works.
  • If submitting works in a series, all artists must submit an image of each work in the series, and an image of the series as a whole, in its intended layout, when making their submission.
  • Images should be a JPEG file and should not exceed a maximum size of 5MB. Please ensure your images are as clear as possible.
  • If the work is 2D, we do not need to see the frame in the image.
  • If work is 3D, more than one view may be submitted, so long as they are edited into one image.
  • All work that is successful at selection stage must be delivered to the RWA on the specified dates.
  • Architects may enter as individuals or as a practice.
  • Collaborations are permitted, please enter relevant details when submitting.
  • Please contact the RWA if you cannot access a computer.

 

Section 4: Admissible Works and Size Restrictions

Wall-based work

  • Any medium is acceptable, including digital images, photography and photographic processes and artworks exploring the nature of photography.
  • Wall-based work must not exceed 214 x 214cm (7ft x 7ft), per image or per series of works (maximum five photographs per series).
  • Works in series/multiples must be clearly labelled in large letters on the back of the piece, indicating orientation, order and layout.
  • Works in a series/multiples must be accompanied by a layout guide.
  • Works must be framed/exhibition-ready unless there is legitimate aesthetic reasoning for leaving work unframed.
  • See Section 6 for hanging requirements.

 

3D/Installation

  • 3D work must be no larger than a maximum footprint of 1m x 1m (3.3 x 3.3ft). There is no height restriction, but please note that the RWA lift is 295cm high.
  • 3D works must weigh no more than is safe for two people to lift – 50kg
  • Please include any specific display instructions in Special Instructions.
  • Please note that it may not be possible to display work as requested - although we aim to display work as close to the artist’s specifications as we can, we cannot guarantee that specific plinth sizes, for example, can be met. The curators’ decision is final.
  • Sculptures or sculpture components too large to fit into the lift will not be eligible.
  • The maximum weight for suspended works is 5kg.
  • When submitting sculpture or installation, please consider the health and safety implications of exhibiting work in a public place. Please ensure floor and plinth-based works are stable. We reserve the right to remove any work in breach of the RWA’s Health & Safety policy.
  • Please note that artists are not permitted to set-up installations in advance and must include full instructions for assembly and display with their entry. All installations are assembled and installed by RWA Technicians.
  • Please contact us (photoopen@rwa.org.uk) if you are unsure as to whether your work meets the entry requirements.

Artist Books

  • Artist books are permitted for entry. 
  • Please include display instructions in Special Instructions if necessary. 

 

Section 5: Works Inadmissible

  • Works not labelled in the manner described in the sections below.
  • Works in a series which do not include a layout guide.
  • Works which do not comply with Health & Safety standards.
  • Works which do not fit in the RWA lift.
  • Works containing offensive material.
  • Site-specific works.
  • Works failing to comply with Terms & Conditions, particularly with regards to size and weight restrictions.
  • We regret that we will not be able to show moving image works in this exhibition.

 

Section 6: Installation/Hanging Instructions

  • All framed work will be hung using mirror plates, therefore please ensure your work is suitably framed.
  • All fixtures must be removed from the back of framed work prior to delivery as remaining fixtures are one of the primary sources of damage to artworks.
  • The RWA will attach all relevant fixings to all placed works for hanging. 
  • Where a work has a metal frame, the artist must include the original fixings with their entry.
  • Please use the ‘Special Instructions’ box when entering your work details via the submission system to include any installation or hanging requirements. Please print these details and attach them to the work when delivering and discuss with a member of staff on delivery if necessary.
  • Unframed work is acceptable where the decision has been made for aesthetic reasons.
  • Unframed work must include clear instructions for display and the artist must provide the relevant fixings with their entry.
  • If the Terms and Conditions state that the artist must submit fixings with the work please provide these in a clear plastic bag or envelope and attach securely to the back of the work.
  • Please note that though we will do our utmost to ensure works are displayed according to the artist’s instructions, we cannot guarantee it, specifically plinth dimensions and hanging heights. The decision of the curator is final.

 

Section 7: Confirmation of Results

  • After selection, results will be available to view via the online submission system. Selection results will be available to artists on Wednesday 14 December 2022.
  • It is the artist’s responsibility to check their results by logging into the submission system, where results will be shown.
  • The RWA is not responsible for an artist’s failure to receive results.
  • Works that are selected must then be delivered to the RWA on Sunday 15/ Monday 16 January 2023.
  • Whilst we aim to include all selected works in the exhibition, it is possible that there may not be room for everything and that some works will be ‘Selected Not Hung’.
  • Final Hang results will be available soon after delivery of works. Any works that are Selected Not Hung at this stage will be marked as such and artists will be contacted to collect their works. The curator’s decision on this matter is final.
  • Any works ‘Selected Not Hung’ will be included in the online iteration of the exhibition, and made available for purchase in the same way as works in the physical exhibition.

 

Section 8: Labelling Your Work for Delivery if Selected

  • Labels can be downloaded and printed out from the submission system on thin white card.
  • Labels should be securely attached to the work with a thin piece of string.
  • The artists’ name, address and title of work should also be written clearly on the back of the work wherever possible or included on the packaging or work itself. Work in series should be clearly marked, and if possible an image of the correct layout included on the packaging or the back of a work.
  • Where possible, the top of abstract works should be clearly marked on the back of the work.
  • If an artwork is made up of individual components, please ensure each piece is labelled.

 

Section 9: Packaging and Delivery

  • Selected works must be delivered to the RWA. Delivery dates: Sunday 15 and Monday 16 January 2023.
  • Works must be unpacked on delivery.
  • Please note that storage space is extremely limited, so packaging and crates must be taken with the artist once the work has been delivered.
  • Please alert a member of staff if you require assistance.
  • For info, the dimensions of the RWA lift are 2m width, 2.9m depth and 2.95m height, max. load 3 tonnes.
  • Any works too large for the lift must be no greater than 50kg (two person lift).
  • Works may be delivered on your behalf by a friend or relative.

 

Section 10: International Entries

  • Artists submitting work from overseas must ensure that all customs paperwork is complete and that return documentation is attached to the work.
  • The RWA will not take responsibility for liaising with customs or external couriers and will not bear the costs of any transportation.
  • Work should be suitably packaged for international transport.

 

Section 11: Transport Costs

  • Please note the RWA will not cover any costs associated with the transport of works, including the cost of shipping, import or postage.
  • The RWA strongly advises artists against postal submissions and does not accept liability for damages to works whilst in transit or on the premises.

 

Section 12: Insurance and Damage to Work

  • Exhibitors are responsible for arranging their own insurance to cover damage or loss to their artwork either in transit or whilst at the RWA.
  • Work must be insured by the artist for the duration of the exhibition and including transportation.
  • The utmost care will be taken of all works sent in for exhibition, however neither the RWA, its officers nor its representatives will be responsible for any loss or damage whilst the works are in their possession howsoever caused, with the exception of damage to or theft of exhibited works whilst on display which has been recorded on CCTV. 

 

Section 13: Sale of Work and Editions

 

Sale of Exhibited Artwork/s:

  • All work must be for sale, the RWA cannot accept ‘Price on Application’ (POA).
  • Selling prices should be predominantly under £15,000, and must be rounded to the nearest £0.50.
  • The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35% + VAT (42%). The same applies to the selling price of prints, if available.
  • For RWA Academicians, the RWA’s commission is 30% + VAT (36%).
  • The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed, therefore please ensure this information is correct at the time of submission.
  • Artists will be advised of sales, and payment to the artist will be made at the end of the exhibition, once payment has been received from the purchaser.
  • The RWA aims to make payment to the artist within 28 days of the end of the exhibition.

 

Sale of Prints:

  • Selling prices must be rounded to the nearest £0.50.
  • All multiples of prints are sold unframed. Please ensure the price entered reflects this.
  • The price stated on your submission is the catalogue selling price and this must include the RWA’s commission of 35%+VAT (totalling 42%).
  • The information you enter online will be used in all pricing documents. Once the online submissions software has been locked this information cannot be changed, therefore please ensure this information is correct at the time of submission.
  • Artists will be informed of orders for unframed prints and sculpture multiples via email once payment is received by the RWA.
  • It is the artist’s responsibility to mail/deliver the work to the purchaser within 2 weeks of notification email.
  • The artist is responsible for all postage or delivery costs, which should be factored into the pricing.
  • Unframed digital prints can only be sold if the exhibited work is a digital print.

 

Section 14: Collecting Your Work

  • Collection dates Sunday 7 – Tuesday 9 May 2023
  • Work must be collected from the RWA.
  • In order to collect your work, please bring a form of ID with you.
  • If a third party is collecting work on your behalf, they must bring this with them, or a letter or email saying they have your permission to collect. For your protection, work will not be released without this authority.
  • Unsold works that have not been collected by 10 May 2023 will incur a storage charge of £15 per work per week.
  • If any work submitted has not been collected within 3 months after the closing date the RWA shall be entitled to, without prior notice to the artist, sell or otherwise dispose of such works and to devote the proceeds of such sale or other disposition as it may think fit in its absolute discretion.
  • If you have arranged for a courier to collect your work, you must email the RWA at least one week in advance at photoopen@rwa.org.uk with details of the collection.

 

Section 15: Copyright

  • Copyright remains with the artist, however, by registering online and agreeing to the terms and conditions the artist agrees that his/her work can be used for the promotion of the RWA and its exhibitions.

 

Section 16: Withdrawal of entry

  • Entries can be withdrawn any point up to the submission deadline and will be eligible for a refund.
  • It is the artist’s responsibility to contact the RWA to arrange the withdrawal of their submission and payment of refund.
  • Refunds are not permitted beyond the submission deadline, therefore please ensure your work meets the RWA entry criteria before submitting.

 

 



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